What are the four classification types in a GRAMA record?

The classification types in a Government Records Access and Management Act (GRAMA) record are designed to categorize the accessibility and confidentiality level of public records. The correct selection outlines the four types—Public, Private, Controlled, and Protected—each serving distinct purposes in managing public information.

• Public records are accessible to everyone without restriction, promoting transparency in government operations.

• Private records contain sensitive personal information that can only be shared with the individual it pertains to or with specific permissions, protecting individual privacy.

• Controlled records are those that have an associated level of oversight, ensuring they are accessed and used appropriately in handling sensitive information that may not be strictly confidential but still requires some level of restriction.

• Protected records are often related to sensitive information that must be safeguarded for legal, safety, or privacy reasons, such as law enforcement data or medical records.

This classification scheme helps balance the need for public access to information with the necessary protection of individual privacy and sensitive data, making the correct answer comprehensive and aligned with the principles outlined in GRAMA.